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Child Care Subsidy Provider Handbook 24 Regulations Compliance All providers must undergo an annual renewal process to maintain their enrollment in the state of Nebraska. During this process, the assigned RD will contact the provider in advance with necessary forms to complete before the renewal date. It is important to keep all contact information updated with the department, as the RD may reach out via email, phone or mail. Additionally, the assigned RD will schedule a visit to the home or facility. In-home providers will meet the RD at the local DHHS office or another public location. Please refer to the following chart for typical requirements based on provider type. REGULATIONS COMPLIANCE REVIEW All provider types are subject to review of the following: • CCDF Background Check: Background check release forms can be requested from the assigned RD (more information for required background checks can be found on page 26). » This form is to check: - State and National Sex Offender Registries - State of Nebraska Department of Motor Vehicles - Local and State Law Enforcement agencies - State and national fingerprint-based criminal history record information check - Central Registry Check (Adult and Child Abuse/Neglect Registries) • W-4 or W-9 » New/updated forms can be provided if changes need to be made. • Driver’s License » Please be prepared to provide a copy of your driver’s license, or other form of photo identification, especially if it has expired since your previous renewal visit. • Health & Safety Training » Pediatric First Aid/CPR: subsidy requires that ALL providers and staff maintain pediatric first aid/CPR during subsidy enrollment. If yours is close to expiring and you need assistance locating a course, your RD can provide a list of approved courses. » Prepare to Care: RD may request to view staff files to verify completion of pre-service training. A verification form will also need completed for all staff. » Ongoing training: All provider types are required to maintain a certain number of ongoing training hours. Please refer to page 11 for more information. • Private Pay Rates » Providers must have an established pay rate before contracting with the department. • Face-to-Face Visit/Meeting » RD will meet with you to: - Discuss the subsidy enrollment (CC-9B). - Review tornado and fire drill maps, and discuss emergency response plans. - Ask how you are doing with billing and if any support can be provided. - Provide any updates to policy. - Answer any questions you may have. - If the visit is completed at the home or facility, a full walk-through will be completed to monitor for health and safety. This includes every level of the home and any outdoor play areas. PROVIDER FORMS Important forms can be found at: dhhs.ne.gov/Pages/Child-Care- Provider-Forms.aspx