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Child Care Subsidy Policy October 1, 2024 63 6.5.2.2 The request for an exception will be reviewed by the CCR&R supervisor. After the supervisor’s approval, it must be forwarded via PATH to the Division of Early Care and Education. 6.5.2.3 The Division of Early Care and Education shall review the exception request and provide a decision within 30 days. 6.5.2.4 If approved, payment may be backdated to the date of application. 6.5.2.5 If denied, the case manager shall notify the parent in writing that the exception was not approved, and the parent is responsible for payment to the provider (See Chapter 4, Need for Child Care, for additional exception requirements based on a medical condition.) 6.6. Negative Actions: Appeals and Fair Hearings Any notification of negative action must be in writing on the Parent Notification Letter (DAY- 0177 or DAY-0179), including denial of an application and termination of services. The form letter shall include the specific negative action, with citation of specific policy and a description of any action, if applicable, on behalf of the client that resulted in the negative action. The original Notification Letter (DAY-0177 or DAY-0179) shall be sent to the parent, with a copy saved to PATH and, if a paper file is maintained, a copy put in the correspondence block of the record. The negative action shall also be documented in the PATH Contact screen. Most negative actions affecting the recipients of child care, other than denial of an application, cannot be taken until 13 calendar days after the client has been notified. 6.6.1. If the client disagrees with a negative action, he or she may either: 6.6.1.1. Supply information needed to continue services; 6.6.1.2 Request a hearing, in writing, to the CCR&R case manager before the end of the 13-day notice period to continue services; or 6.6.1.2. Request a hearing, in writing, within 60 days of the notification. Services will not be continued if the request is made after 13 days but within 30 days. Requests made after 60 days will not be considered. 6.6.1.3. Appeals and Fair Hearings can be requested ONLY by the child care client upon which the negative action was taken. A request for Appeal or Fair Hearing submitted by anyone other than the child care client on which the negative action was taken, will not be considered. Child care client cases are subject to DoHS confidentiality rules. No information regarding a client’s case may be shared with any other person(s) without written release from the client. 6.6.2. Actions Not Considered Negative.