Page 64

Child Care Subsidy Policy October 1, 2024 57 6.2.1.8. Complete a new assessment in PATH if returned verifications show that the family is eligible. The beginning date for the assessment is the first day of the month after the spouse/biological parent has joined the family. Example: The case manager is notified on 4/16/19 that the client has married. The case manager mails a Child Care Parent Closure Notice (DAY-0179) to the client requesting income and employment/school verification for the spouse by 4/29/19. The client returns requested verifications by 4/21/19, and the verifications show the family is eligible. The case manager will complete a new assessment on the case with a start date of 5/1/19. 6.2.1.9. After completing the assessment, the case manager shall mail a new Child Care Certificate (DAY-0176) to the client, noting the new daily fee, if applicable. The case manager shall also mail a DAY-0613 to the provider noting the new fee. 6.3. Changes in Days and/or Hours of Care During the Certificate Period Clients may need to request changes to their days and/or hours of care during the certificate period. These changes should not move the recertification date of the certificate or increase the child care fee. To increase or decrease the hours on the child care certificate the case manager will need to do a new assessment in PATH. 6.3.1. The client should submit documentation of the need for schedule change. 6.3.2. The case manager shall make no changes to any of the income screens unless the client is also requesting a reduction in fees (See Chapter 6, Section 4.6). If the client is not requesting a reduction in fees, do not change any of the income information currently. Wait until the previously scheduled review date. 6.3.3. The case manager should enter the new days and hours into the new assessment. 6.3.4. The case manager will then connect the children on the service log to the child care provider, making sure to change the end date to the end date of the original certificate. For example: Martha calls in on June 15 because her hours will be increased at work on July 1, 2018. Her original certificate and assessment were valid from March 1, 2020, through August 31, 2020. The case manager completes a new assessment with a start date of July 1, 2020, to increase the hours reflected on the certificate. The assessment will automatically populate the end date of December 31, 2018. However, the client must complete a status check by August 31, 2018. Therefore, the case manager should be sure to end date the service log for August 31, 2018, and issue the new certificate with that date. 6.3.5. The case manager will issue a new certificate reflecting the correct days, hours, and dates to the client. 6.3.6. The case manager will set a tickler to mail out the client’s status check in the original review month, not the month reflected by the assessment. 6.4. Parental Child Care Fees