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Child Care Subsidy Policy October 1, 2024 56 DAY-0612 (Parent Notification of Redetermination) will be used to notify the parent of the case closure and reason with the explanation that the status check is to be returned only if the parent disagrees with notice to close and completes a request for a conference (second page of the notice). A DAY-0613 will be sent to notify the provider of the case closure. It will be important in these cases for the CCR&R worker to establish contact with the parent to determine the need for care. 4.11. Additions to Family Size. If the case worker has reason to believe that the client is not accurately reporting family size, the case manager can request verification: i.e., birth certificate, adoption documents, statement of acting in loco parentis for the addition of a child. 6.2.1. Adding a Child To add a child in the middle of an assessment period the case manager shall: 6.2.1.1. Complete a new assessment in PATH. The beginning date should be the first day of the month to which the child needs added. For example, if the case manager is notified by an existing client on 4/13/18 that a child has been adopted and needs to start child care on that date, the assessment date should begin on 4/1/18. 6.2.1.2. Update the Service Log in PATH. In the example given, the case manager should change the service dates for the new child to 4/13/18, since that is the date, the child joined the family and started care. 6.2.1.3. Issue a Child Care Certificate (DAY-0176) to the family which includes the new child, making sure to change the beginning date for eligibility for the new child to the date the child will start care. 6.2.2. Adding a Spouse or Biological Parent To add a spouse or biological parent to household in the middle of an assessment period the case manager shall: 6.2.1.4. Send a Child Care Parent Closure Notice (DAY-0179) to the client requesting new income, employment and/or school verifications to be returned within 13 days for the spouse/biological parent added to the home. 6.2.1.5. Include on the DAY-0179 that the child care case will close within 13 days if the spouse/biological parent is not participating in an approved activity, and/or if new income verification received shows that the family is ineligible for services. 6.2.1.6. Send a Provider Notification - Client Eligibility (DAY-0613) to all child care providers connected to the case, noting impending closure date. 6.2.1.7. Close the case on the date given in the DAY-0179, if verifications are not returned within 13 days, or verifications show that the family is now ineligible.