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Child Care Subsidy Policy October 1, 2024 58 Most child care recipients will be required to pay a portion of the cost of the service as a fee to the child care provider. Fees shall be paid for each child in care based on number of days of care. Fees vary according to family size and income. Applicable fee amounts must be indicated on the Child Care Certificate provided to each parent. The sliding fee scale is included as Appendix A. 6.4.1 Who Pays Fees? Parents with earnings of less than 40% of Federal Poverty Level as shown on the Sliding Fee Scale (Appendix A) are exempt from fees. Children who are in the legal custody of the State of West Virginia and who are in approved foster homes, approved kinship/relative homes are also exempt. All other parents shall pay the fee unless waived by the CPS worker as part of an approved safety or treatment plan. 6.4.2 Who Collects Fees? Child care providers will be responsible for collecting fees from parents but may charge only those fees indicated on the Child Care Certificate. If a parent uses more than one provider, both providers will collect the fee. 6.4.3 How Are Fees Determined? The fee a parent is charged is based on the family size, income, and number of children in care. The sliding fee scale in Appendix A lists income ranges and corresponding fees that parents must pay to receive child care benefits. 6.4.3.1 Once a parent’s monthly gross income has been determined, the case manager refers to the sliding fee chart to determine the column representing the family’s size, and then the income level. 6.4.3.2 A daily fee will be assessed for each child in care. 6.4.3.3 The daily fee amount will be the same for each child. 6.4.3.4 If more than three children need child care, the fee will be assessed only for the three youngest children. Parents shall not be charged for more than 3 children. 6.4.3.5 Except for the initial certificate, which may show an effective date in the middle of a calendar month, the parent fee is to be initiated or the fee amount changed at the beginning of a calendar month. For example: If an assessment completed July 2019 shows an increase in the daily fee, the parent and provider shall be sent notification letters that the new fee will be effective 8/1/2019. 6.4.4 How Are Fees Collected? 6.4.4.1 The child care provider is responsible for billing and collecting fees from parents, using the daily fee amounts listed on Child Care Certificates (DAY-0176) or the Provider Notification Letter (DAY-0613).