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Child Care Subsidy Policy October 1, 2024 55 The case managers should request the case for closure no later than noon on the first working day of the month. The supervisor should have all cases approved for closure by the end of the day on the first working day of the month. 6.1.3. Ticklers for Changes in Child Age PATH ticklers will track children who are reaching their 2nd, 3rd, or 5th birthday, resulting in a change in the payment rate and when they become ineligible due to aging out of the program. 6.1.3.1. Payment Rate Changes Based on Child’s Age When children reach their 2nd, 3rd or 4th birthday, the case manager shall send a new Child Care Certificate (DAY-0176) to the family to give to the provider caring for the child, noting when reimbursement rates change. If the child’s birthday is the first day of the month – the rate will change that month, so notice should be sent 13 days prior to the child’s birthday. If the child’s birthday falls on the second day of the month or later, the payment rate will change the following month; notice should be sent at least 13 days prior to the change in rate. 6.1.3.2. Aging Out of Care When a child turns age 13, the worker should send appropriate 13-day notices to both the parent and the provider noting the date child(ren) will become ineligible which will be the last day of the current certificate period. A. The 13-year-old child will remain eligible through the end of the current Child Care Certificate period. B. West Virginia Child Care Centers are not permitted to provide services to children, aged 13 and above. If the 13-year-old child is enrolled in a Child Care Center, the parent(s) must choose an alternate provider type to continue receiving child care services. C. Case Manager actions: The Case Manager will process the child as a waiver until the end of the current certificate period. 4.10.2. Need for Care 90 Day Tickler Child care resource and referral staff will use the PATH tickler system monthly to review payment history of all cases identified as having no payment for 90 days. Any parent who does not use child care assistance for an extended period no longer has an established need for child care assistance and therefore may not remain an active case. 4.10.2.1. Any case which has not utilized child care for a 3-month period or longer shall be sent notice that the case will be closed. 4.10.2.2. Procedures for notification to the parent and the provider of a negative action shall be followed. If notice is being sent at the time of redetermination, then the