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Child Care Subsidy Policy October 1, 2024 54 6.1.2. Procedures for Completion of Status Checks The CCR&R case manager shall review their PATH Ticklers monthly for a listing of cases due for status checks. 6.1.2.1. Status Check Time Frames When a status check is due, the DAY-0612, Notification of Redetermination, and the Status Review (ECE-CC-1E) form will be mailed to the parent. The family will be asked to complete and return the form. The status check form shall be mailed no later than the first day of the month, with the due date on the 15th day of the month and closure date 13 days later or the last day of the month. For example: For a status check due in August, the Child Care Parent Notification and Status Check/Review form are mailed no later than August 1. The dates on the notification letter shall indicate to return by August 15th to be closed on August 31st. The return date at the top of the Status Check/Review form should be August 15th. 6.1.2.2. Parent and Provider Notifications The parent needs to return the Status Review (ECE-CC-1E) with all required documentation/verification for work, school, and income. If it is not returned by the 15th day, then the DAY-0613, Provider Certificate Notification Letter, shall be sent to the child care provider notifying them of the parent closure effective the last day of the month. If it is returned, the case manager will evaluate the information considering current eligibility requirements and determination of continuing need. If the case remains eligible, the case manager is to complete an assessment in PATH, so services may continue. If an assessment is not completed within sixty days of the due date, PATH will not allow further payment to be made. 6.1.2.3. Status Check – Continued Eligibility When a family is determined to remain eligible at status check, the CCR&R case manager shall issue the DAY-0176 Child Care Certificate to notify the parent of on-going eligibility and/or change of fees. The parent(s) shall then take the certificate to the provider. The certificate is to be signed by both the parent and provider. Upon completion of the status check, an entry will be made into the PATH case of all information to update the record. 6.1.2.4. Status Check – Family Found Ineligible If the family is determined to be ineligible at status check, the CCR&R case manager shall issue the DAY-0179, Child Care Parent Notification of Denial or Closure, to notify the parent of termination of services and their right to appeal this action. The CCR&R case manager shall issue a DAY-0613 to notify the provider that the family is no longer eligible for child care services. If the family returns the status check after the 15th day, and is found ineligible, the case manager shall issue a DAY-0179 informing the client that they are ineligible and that the previous closure notice for failure to return the review by the 15th day of the month remains in effect. 6.1.2.5. Status Check – Case Closures