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Child Care Subsidy Policy October 1, 2024 13 the case is entered in PATH and a permanent Child Care Certificate is issued to the parent. C. Clients choosing school-based care (i.e., after school programs located in schools), or clients choosing child care centers only open on weekdays, but who also need evening and/or weekend care shall be encouraged to choose a back-up provider for summer care/days when the school-based care or center is unavailable. Parents shall be issued a certificate for the back-up provider. The case manager shall note on the back-up provider certificate that the certificate is being provided as such, and care billed by the back-up provider shall only be approved for times when the primary provider is unavailable. Information on the use of a back-up provider shall be recorded in PATH contacts and include allowable times and reasons for use. D. The Certificate or Provider Notification Letter (DAY-0613) is an indication that DoHS will pay for a portion or all the approved services. However, parents and providers must understand that new providers who have not completed the payment enrollment process or providers who have been closed for more than 12 months shall not receive reimbursement unless they attend payment enrollment training and complete a provider application within 30 days of client application. E. Case manager Completion of the Child Care Certificate: 1. PATH will automatically populate sections I. through V. and VII. on the certificate. The starting date on the initial Certificate shall be the date of client application. If care does not begin until a later date, the case manager shall modify the Certificate to start at the later date. 2. Case managers shall use section VI. to record the parent’s need for care schedule, so that providers will have a general idea of when to expect the child in care. F. If the parent changes providers during the certificate period, he/she must notify the CCR&R case manager in writing within five (5) working days, and request that a Certificate be issued for the new provider. CCR&R staff may ask the previous provider to return the child care certificate to the CCR&R office, but the return is not necessary for the termination of payment to the provider or the continuation of services to the family. 2.5. The Interview Process: CCR&R Case managers should discuss the following with applicants: 2.5.1. Payment Rates Available. See Appendix B – Child Care Payment Rates for rates available for children. 2.5.2. Allowable Charges by Providers