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Child Care Subsidy Policy October 1, 2024 12 C. Exemptions from immunization requirements are available for children whose parents provide written documentation of that immunization is contraindicated based on a child’s medical condition. However, a provider has the right to refuse to accept a child with an exemption. 2.4.2.2. Child Care Parent Services Agreement (DAY-0162): The case manager should discuss the terms of the Child Care Parent Services Agreement (DAY-0162), which includes information about the parent’s rights and responsibilities to maintain their eligibility and to the provider, as well as rules on using care appropriately to prevent improper payments. The parent and CCR&R case manager shall sign the agreement, and a copy shall be given to the parent for their records. 2.4.2.3. Emergency Information Form (ECE-CC-10E). This form must be completed by the parent on all children to be placed in care, notarized, and given to the provider at the time of enrollment. 2.4.2.4. A Child Care Certificate (DAY-0167) to be signed and given to the provider if the application is approved or the Notification of New Applicants (DAY-0177) if the application is pending or denied. For pending applications, parents shall also receive a Provider Notification Letter-Parent’s Eligibility for Child Care (DAY-0613) to give to the provider to indicate the application is pending. 2.4.2.5. Other forms as needed. Applicants who have been employed for less than 45 days will be given a New Employment Verification form (ECE-CC-1B) to submit to their employer for completion. 2.4.3. Notifying Parent of Application Status: 2.4.3.1. If the applicant is not eligible for services, the CCR&R case manager shall issue a Child Care Parent Notification Letter (DAY-0179) that states the application is denied. 2.4.3.2. If the application cannot be completed due to the need for additional information or documentation, the case manager shall issue a Parent Notification Letter (DAY-0176) indicating that the application will be denied if the necessary information is not received within 13 days. 2.4.3.3. If the applicable information is received and the client is eligible: A. A Child Care Certificate (DAY-0176) is issued from PATH and given to the parent who signs it and then gives it to the provider to be retained in the provider’s record. B. The CCR&R case manager may provide a Parent Notification Letter (DAY- 0177) and a Provider Notification Letter (DAY-0613) on a temporary basis until