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Child Care Subsidy Policy October 1, 2024 126 Case records which have met the required retention period shall be destroyed. Destruction of case records will be accomplished by shredding. Document destruction will be suspended immediately, upon any indication of an official investigation or when a lawsuit is filed or appears imminent. 14.3. Child Care Forms and PATH Reports for Subsidy Clients 14.3.1. DAY-0614 (ECE-CC-1) Application for Child Care Services The DAY-0614 shall be completed at time of application. The application shall be completed by the parent during an intake interview scheduled within 5 days of original contact for clients served in main offices. The application shall be completed by the parent during an intake interview scheduled within 10 days for clients served at outreach offices, only when approval to visit outreach sites less often than weekly has been granted by the Division of Early Care and Education. The parent shall contact the CCR&R agency for an office appointment where the application and other forms will be completed. Case managers may either: (1) complete the application form for parent’s original signature; or (2) complete the necessary intake screens in PATH and print the signature page for parent’s original signature. A PATH generated, and populated form may also be printed as needed. (See application process). A copy of the original application shall be stored in PATH. 14.3.2. ECE-CC-1B Employment Verification Form The ECE-CC-1B should be given to applicants who, due to new employment status, do not have 1 months’ worth of pay stubs to provide as proof of employment. 14.3.3. ECE-CC-1C Self-Employment Ledger Form The ECE-CC-1C is used to assist self-employed applicants track income and expenses for self-employment. 14.3.4. ECE-CC-1E Status Review Form The Status review form shall be completed at least every twelve (12) months by clients due for review. 14.3.5. DAY-0617 Status Review Letter The Day – 0617 will be used to notify parents of the semi-annual status checks. 14.3.6. DAY-0613 Provider Notification Letter - Parent Eligibility This PATH generated letter is sent to the child care provider to notify the provider of information regarding client’s eligibility, changes in fees and/or payment enrollment procedures. 14.3.7. ECE-CC-3 Child Health Assessment Form This form must be completed upon initial placement of children aged 6 years and under receiving child care services and every two years thereafter. Completed forms are to be maintained by the child care provider.