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Child Care Subsidy Policy October 1, 2024 127 14.3.8. DAY-0162 Child Care Parent Services Agreement Once it has been determined that the children need child care and the family is eligible, the Parent Services agreement should be completed as a PATH generated form and the client shall sign an original and one (1) copy. The original is filed in the legal block of the client case record, a copy is given to the parent and a copy is saved to PATH. The case manager should carefully explain to the parent their responsibility to keep the agency informed of changes in income or circumstances. 14.3.9. ECE-CC-0162B Change of Information Notification Clients can use this form to report any changes as outlined in Section IV.A of the Day-0612. 14.3.10. ECE-CC-5 (DAY-0176) Child Care Certificate Upon approval of the family for child care services, the Child Care Certificate shall be printed via PATH for the parent in an original with a copy saved to the PATH record. The original is given or mailed to the parent who may use it to purchase care according to the terms of the Certificate. The parent is to give the Certificate to the selected provider as proof of payment. The provider is to retain the Certificate as long as he/she provides care or until the Certificate expires. Certificates are issued initially at the time of application and are valid for no more than twelve (12) months. A new certificate shall also be issued after completion of the client’s status check if client remains eligible. The provider must receive a new certificate from the parent by the expiration date to continue child care payment. Certificates will be populated by PATH to indicate name and address of parent and provider, information on children needing care, child’s daily fee and payment rates. The certificate shall be effective as of the date of application and shall expire no more than twelve (12) months after date of application. The CCR&R case manager shall sign the Certificate and shall remind the parent that they must sign the certificate prior to giving it to the provider. Renewal certificates shall be sent directly to the parent who shall sign and give the certificate to the provider who shall sign and keep the form in their records. 14.3.11. ECE-CC-10E Emergency Information Enrolled providers shall be given a supply of emergency forms during the payment enrollment process. Providers shall request that parents complete, notarize, and return emergency forms on all children prior to placement. 14.3.12. Parent Notification Letter This letter is sent to child care parents to notify them of information regarding their eligibility for child care services. The original is sent to the parent, with a copy saved to PATH. PATH will generate and populate three versions of this notification letter including: DAY-0177 – Used for new applicants and child care certificate approvals. DAY-0179 – Used for case closure or child care certificate denials; and DAY-0612 – Used for case reviews and status checks.