Page 162

July 1, 2026

161 completes the authorization, they create a registration fee request for $100. Both the subsidy amount and the registration fee amount are loaded overnight to Rick’s EBT card.

Example 2: Kai has an authorization for his child, Bai. The provider charges Kai an enrollment fee in June for Bai’s enrollment in their summer program. The provider’s fee is $150. When the agency worker processes Kai’s request, $125 will be loaded to Kai’s EBT card because this is the maximum amount he can receive for Bai. Kai will need to pay the remaining $25 of the registration fee to the provider out-of-pocket or by using authorization subsidy funds.

Parents are limited to receiving funds for registration fees twice in a 12-month period for each child, regardless of the amount. The only time a parent can receive more than two (2) payments in 12 months is if the agency made an error in issuing a previous registration fee.

Example 3: Amanda received $100 in January to pay a registration fee to her provider, Jill’s Day Care, for her child, Frank. In April, she changed providers. Frank began attending Susie’s Stupendous Students and Susie’s required a registration fee of $75. Amanda requested the $75 fee, and the funds were loaded to her EBT card. In June, Amanda registered Frank for a day camp during the summer. The day camp requires a registration fee of $50. When Amanda requests the fee for the day camp, her request is denied because she has already received two (2) fee payments for Frank in a 12-month period. Even though she did not receive the maximum amount of $125 for the previous two (2) fees, she is not eligible for a third fee payment because fee payments are limited to two (2) in a 12-month period.

For shared placement, each parent who has the child eligible on their case can request and receive funds to pay registration fees for the provider’s fee amount up to $125 twice in a 12-month period. Workers must remind parents to communicate with the other parent (if possible) to avoid paying the same provider twice for the same registration fee. If a provider needs to return funds, see Appendix VIII – Returning Funds.

If the family is charged a per family amount and not a per child amount, the agency worker must split the family fee amount equally between the children with authorizations to that provider and enter a request for each child.

Example 4: Cindy has three (3) children that she is enrolling at Jenna’s Gems. Jenna’s Gems charges a per family registration fee of $120. Jenna contacts the local agency to request funds to pay this registration fee. The worker splits the fee among the three (3) children and enters a request for $40 for each child.