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July 1, 2026

160 • Charge on an annual basis to continue the child’s enrollment

Registration fees are not transportation fees, supply fees, late pick-up fees, etc. that a provider charges separately from a registration fee. Subsidy funds from an authorization can be used to pay those fees (see 18.7), but they are not considered registration fees.

To receive funds for a registration fee to the provider, the child must have: • An existing authorization to that provider • An authorization to that provider that begins 30 calendar days or less in the future • An authorization to that provider that ended within the past 30 calendar days

For authorizations that begin more than 30 days in the future, the earliest the parent can request a registration fee is 30 calendar days before the authorization begins. The agency worker must advise the parent that they will need to contact the local agency within the period that meets one of the requirements above to request and receive the registration fee funds.

The provider must charge a registration fee for the parent to be eligible to receive funds for registration fees. Parents cannot request funds for registration fees more frequently than the provider charges them. Registration fee funds are limited to one (1) payment per child per provider location within 30 calendar days. If a parent’s request for registration fee funds is questionable, the local agency should follow the guidance in Appendix V – Red Flag Reports and Referrals for client referrals.

This section last updated 7/1/2026

Section 19.2 Registration Fee Limits Parents may request funds to pay a provider’s registration fee. The amount is limited to the provider’s actual fee amount up to $125 for each child. If the provider’s registration fee amount is more than $125, the parent must pay any remaining amount out-of- pocket or with regular subsidy funds, if available (see 18.7). Each registration fee request for the child can be for the provider’s fee amount up to $125. The two (2) payments cannot be combined to create a higher one-time payment.

The parent must request any funds needed to pay the provider’s fee. Funds for registration fees are never automatically added to a parent’s EBT card and agency workers must not issue funds without the parent’s request.

Example 1: Rick is requesting an authorization for his child, Mike. Rick tells the agency worker that the provider charges a $100 enrollment fee. After the agency worker