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VIRGINIA DEPARTMENT OF SOCIAL SERVICES SNAP EMPLOYMENT & TRAINING

10/25 VOLUME V, PART XXV, PAGE 23

c. Contract Monitoring

1. It is the responsibility of the local agency to monitor each contract on a frequent basis to ensure both that the terms of the contract are being met and that progress is being made toward the achievement of the outcome goals.

Monitoring may be carried out through reviewing reports made by the contractor and contract site visits. At a minimum, the agency must require the contractor to submit monthly client specific progress reports as well as quarterly reports. The quarterly report should include information on overall contract progress, identified problems and client outcomes. The final annual report should provide an objective review of summarizing the overall program operations for the contract period as well as client specific outcomes/progress.

2. It is the responsibility of the local agency, based on information from its monitoring of the contract, to determine the appropriateness of future contracts with the same contractor.

L. TERMINATION OF SNAP E&T ENROLLMENT

SNAP E&T participants are expected to comply with component requirements. Failure to comply may result in the closure of the SNAP E&T case or the loss of supportive services unless there is good cause for the noncompliance. SNAP clients who are subject to time limit benefits and fail to comply with SNAP E&T may result in the loss of benefits for the affected individual if no other exemption exists.

Note: SNAP E&T cannot be used to regain SNAP eligibility. If someone’s SNAP case closes due to their clock and they reapply for SNAP, to regain eligibility, they would need to either meet one of the Work Requirement exemptions or (1) work 80 hours or more during a 30-calendar day period or (2) comply with requirement of work programs identified in Part XV.A for 80 hours or more during a 30- calendar day period.

The regaining eligibility policy is outlined in the SNAP Manual Part XV.A- C.

1. Good Cause for Failure to Participate

a. Prior to termination, the SNAP E&T worker must determine if a good cause reason for the noncompliance existed at the time of the noncompliance. Documentation must be requested from the participant as part of the evaluation.

b. A participant who has good cause for noncompliance will not be terminated. Good cause exists if:

1. The participant’s inability to fulfill program requirements is due to circumstances outside his/her control or is the result of a change in circumstances over which the participant had no control;

TRANSMITTAL #36