Page 660

VIRGINIA DEPARTMENT OF SOCIAL SERVICES SNAP EMPLOYMENT & TRAINING

10/25 VOLUME V, PART XXV, PAGE 22

the time, expenses are submitted for reimbursement. Under specific but rare circumstances, advances are allowed. A detailed budget should be attached to the contract.

7. Contract Duration

Contracts can be negotiated for any period agreeable to both the agency and the contractor so long as they terminate by the end of the fiscal year. To allow local agencies maximum flexibility in operating SNAP E&T, contracts may be negotiated for a period of six months (or less) rather than for a year. Agencies that choose to contract for 12 months and who later become dissatisfied with the contractor’s performance may terminate the contract by providing notice as stated in the contract.

8. Contract Requirements

a. Format

The agency must use the revised contract format approved by the Office of the Attorney General. Other formats may be used in addition if required by the local government. A completed version of the state-approved format must be signed and sent to the Division of Benefit Programs along with a description of the services to be provided. The contract must show the total cost for all contracted services between the agency and the contractor. If more than one service will be provided, a separate cost for each service should be included in the description of the services.

b. Description of Services

Each service to be provided by the contractor must be described in full. Agencies contracting out more than one service will need to develop a description of each service.

The description must contain:

1. A summary of activities included in the service;

2. An explanation of roles of the contractor and agency in providing the service;

3. An explanation of the contractor’s responsibility regarding required reporting;

4. A description of the numbers and kinds of clients who will receive the service (age, volunteers, and high school graduates, etc.);

5. A statement of the time frame for the service, including beginning and ending dates; and

6. A description of the specific anticipated outcomes

TRANSMITTAL #36

Page 660

Official source

VIRGINIA DEPARTMENT OF SOCIAL SERVICES SNAP EMPLOYMENT & TRAINING

10/25 VOLUME V, PART XXV, PAGE 22

the time, expenses are submitted for reimbursement. Under specific but rare circumstances, advances are allowed. A detailed budget should be attached to the contract.

7. Contract Duration

8. Contract Requirements

a. Format

b. Description of Services

Each service to be provided by the contractor must be described in full. Agencies contracting out more than one service will need to develop a description of each service.

The description must contain:

1. A summary of activities included in the service;

2. An explanation of roles of the contractor and agency in providing the service;

3. An explanation of the contractor’s responsibility regarding required reporting;

4. A description of the numbers and kinds of clients who will receive the service (age, volunteers, and high school graduates, etc.);

5. A statement of the time frame for the service, including beginning and ending dates; and

6. A description of the specific anticipated outcomes

TRANSMITTAL #36