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Page | 151 The monthly NDNH match is sent for individuals aged 18-59 that were approved for SNAP in the prior month on a new application, renewal, or 6 month report. Matches are returned on a monthly basis.

SNAP program staff receives the monthly matches from NDNH and pre-screening is completed by SNAP program staff prior to sending the matches to local office. SNAP program staff pre- screen cases for the following information:

1. Matches that are already known to DSS. If SNAP program staff identifies that the information is already known to DSS, these cases will not be sent to the local office for review.

2. Matches that are considered interim changes, which are not required to be reported by the household until their next reporting period. If SNAP program staff identifies that the information is an interim change, these case will be sent to the local office for the Benefits Specialist to take the appropriate action.

Supervisors and Regional Managers will receive the NDNH monthly file with matches for their respective counties and distribute to their Benefits Specialists. Benefits Specialists must act on the information within 30 days.

8404.1 NDNH INFORMATION ALREADY KNOWN TO DSS If the employment was already reported by the household, SNAP program staff will check the information received from the new hire hit to ensure the accuracy of the information on file. If the information is the same, this information will be reported as already known.

8404.2 NDNH INFORMATION NOT KNOWN TO DSS If the employment was not reported by the household, the information received through the NDNH match will aid the Benefits Specialists in determining if income was required to be reported at the time of application, six-month report or renewal. If the information was not required to be reported it is considered an interim change.

8404.3 NDNH INFORMATION: INTERIM CHANGE If the information received through the NDNH is an interim change, then the following steps will be followed:

1. The Benefits Specialist must send the “New Hire” macro to the household and narrate.

2. Information received from the new hire hit should be added to a JINC panel with $0 income prospected, “OTH” as the source code and “N” for verification and a narrative added that information was received from a computer cross match that there is possible new/unreported employment information.

3. If the household reports the income, at the next 6 month report or renewal, the Benefits Specialists should update the JINC panel to reflect the appropriate income, source code and verification code.

4. If the household fails to report the income at the next 6 month report or renewal, the 6 month report or renewal should pend until clarification of the job hit is received. Example Narrative 1: Information was received from a computer cross that James may be employed with Disney World. New Hire notice was sent to James.