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2. Send a copy of the summary and documentation and a copy of the signed DSS Form 2627A, to the Refugee Services Unit at the State Office.

3. Inform the refugee and/or the sponsor that the RCA repayments must be sent to the Financial Services Unit at State Office.

4. Repayment of RCA Overpayment

The repayment agreement must contain due dates or time frames for the periodic submission of payments. The full amount of the overpayment should be repaid within twelve (12) months.

21.6 Fair Hearing Rights All applicants and recipients of refugee cash assistance must be provided an opportunity for a fair hearing to contest adverse determinations. The fair hearing (appeal) is the administrative mechanism to protect the rights to due process of law when an adverse action is proposed.

A written notice in English and a written translated notice, or a verbal translation of the notice, must be sent or provided to a refugee at least ten (10) days before the date upon which the action is to become effective.

Upon notification of a proposed adverse action, the applicant or recipient has the right to request a fair hearing to contest the proposed action.

When the request is received, the individual should complete a DSS Form 2633, Request for Fair Hearing, if possible. If the request is made orally, the worker must complete the DSS Form 2633 as completely as possible.

The request for fair hearing is sent to the Office of Individual & Provider Rights within two (2) working days of the request.

21.7 Refugee Cash Assistance Case Closure Cash benefits must be terminated for any refugee recipient who has been in the U.S. for four months, as determined by the month and year of entry into the U.S. or eligibility date indicated on the USCIS document. The timely (10 day) notice must be sent for all closures.

Case Closure may occur for the following reasons:

1. Recipient moves out of the state 2. Recipient is eligible for SSI benefits 3. Recipient secures employment and income is over the limit 4. Recipient is determined ineligible for other reasons

RCA Case Closure Procedure A. County staff completes the DSS Form 1325, Authorization of Refugee Cash Assistance Payment, showing the effective date of closure. The form may be scanned into SCOSA or sent via email to the State Office Refugee Staff at refugeeresettlement@dss.sc.gov to notify them of the case closure.