Page 274

TANF POLICY MANUAL

_____________________________________________________________________________________________ 274

RCA Benefits should be authorized within 30 days after eligibility determination. RCA benefits are issued by the State Treasurer’s office, which requires a ten (10) day processing time once the State office is notified of case approval.

If the RCA applicant is in the CHIP system, all documents must be scanned into the Refugee Cash Assistance Folder in SCOSA and notify State Office Refugee Staff at: refugeeresettlement@dss.sc.gov.

Once eligibility is determined, the State Office Refugee Staff will monitor the case and authorize benefits each month of the eligibility period.

21.5 Overpayment of Refugee Cash Assistance (RCA) DSS is required to recover any overpayment that occurs in Refugee Cash Assistance payments. Recoupment of this type of overpayment is handled in the same manner that overpayments and underpayments are handled.

1. Detection and Establishment of RCA Claim

A claim may be detected by Refugee Resettlement staff at the State Office or by county staff that handle RCA cases. A claim shall be established whenever a Refugee receives RCA benefits in excess of the amount the individual was entitled to receive. If the overpayment is detected at the State level, county staff will be notified of the circumstance and the overpayment amount in order for the county to establish the claim.

2. Amount of Claim

The difference between the amount actually received and the amount that should have been received is the amount of the claim. For RCA, this will usually be the full monthly payment received by the refugee.

3. Economic Services Worker/Regional Benefit Integrity Staff Responsibilities for RCA Claims A. The Eligibility Worker has the following responsibilities regarding procedures for RCA claims:

1. Complete a DSS Form 1680 with a summary of the details surrounding the claim.

2. Attach appropriate information, evidence, documentation, etc., necessary to establish the claim for county supervisory review.

B. The Regional Benefit Integrity Claims Specialist (BICS) has the following responsibilities regarding procedures for RCA claims:

1. Contact the refugee to discuss the overpayment and to obtain a signed repayment agreement, DSS Form 2627A, Repayment Agreement and Acknowledgement of Debt.

Page 274

Official source

TANF POLICY MANUAL

_____________________________________________________________________________________________ 274

If the RCA applicant is in the CHIP system, all documents must be scanned into the Refugee Cash Assistance Folder in SCOSA and notify State Office Refugee Staff at: refugeeresettlement@dss.sc.gov.

Once eligibility is determined, the State Office Refugee Staff will monitor the case and authorize benefits each month of the eligibility period.

1. Detection and Establishment of RCA Claim

2. Amount of Claim

3. Economic Services Worker/Regional Benefit Integrity Staff Responsibilities for RCA Claims A. The Eligibility Worker has the following responsibilities regarding procedures for RCA claims:

1. Complete a DSS Form 1680 with a summary of the details surrounding the claim.

2. Attach appropriate information, evidence, documentation, etc., necessary to establish the claim for county supervisory review.

B. The Regional Benefit Integrity Claims Specialist (BICS) has the following responsibilities regarding procedures for RCA claims:

1. Contact the refugee to discuss the overpayment and to obtain a signed repayment agreement, DSS Form 2627A, Repayment Agreement and Acknowledgement of Debt.