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TANF POLICY MANUAL

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example, the participant has a learning disability. If good cause does not exist, the CM will begin the conciliation process.

4. Completed Activities Just prior to the completion of any major activity, the CM should schedule a meeting with the participant to discuss what the next step in the Employment Plan will be.

5. Subsequent Activities The participant should be assigned to the next required activity with no break in services. Referrals to subsequent activities will follow the same procedure as initial referrals to activities. The participant will be evaluated and reassessed on a continuing basis. This reassessment process will allow the CM to provide valuable counseling, guidance and support to every participant.

6. Documentation of Weekly Attendance In order to monitor program participation, the CM will be responsible for documenting each participant's weekly attendance in the assigned activity and entering this information monthly into PATS. An individual timesheet is required for participants in group activities. The signed timesheet must be maintained in the participant’s file.

7. Gathering Information Consistently Counties are responsible for establishing consistent methods for gathering information about attendance and participation hours.

8. Supervisory Monitoring and Case Reviews County supervisors are responsible for ensuring that the TANF Program is operated in compliance with State and Federal policies and regulations. The supervisor is expected to review all case management actions as mandated to assist TANF recipients in obtaining the tools necessary to achieve and maintain economic independence. The supervisors must ensure services are provided in a manner that is fair and meaningful to all recipients.

The Supervisory Case Review Guide will be used to ensure that Case Managers: A. Develop with the TANF participant’s in-put, an appropriate client specific plan for the individual to participate in actions needed to obtain gainful employment to achieve self- reliance within 24 months. B. Verify and record client participation in components, activities, and document their progress on an ongoing basis. C. Monitor client participation and provide encouragement to those demonstrating good progress. D. Counsel and conciliate participants that show deficiencies or are not participating as required.

E. Record all client activity in PATS Note: Supervisory Case Reviews must be completed on all cases prior to imposing a sanction and all cases before the 22 month time limit staffing.