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TANF POLICY MANUAL
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9. Recording Supervisory Reviews Supervisor Case Reviews should be recorded in PATS on the documentation screen by using the ‘Supervisory Review” type. Supervisors can document in the system that the case was correct or indicate corrective actions needed by the Case Managers.
Supervisor Case Reviews are critical to managing the TANF Program. The reviews validate our system and reported data while ensuring that supervisors and Case Managers understand the program.
County Directors and Supervisors can monitor cases reviewed through the following PATS reports:
FI 501 – Cases Reviewed During the Month
FI 502 – Open Cases Not Reviewed in Six Months
FI 503 – Case Review Summary by Caseload
FI 504 – Case Review Summary by County 16.5 Definition/Scheduled Hours Scheduled hours are defined as the number of hours per week the recipient is expected to participate in a specific component. Educational and training institutions define scheduled hours based on the specific activity (e.g., literacy classes, GED classes or nurse's aide training). Scheduled hours of other components, such as the Employment Preparation Program are based on the curriculum established for each component.
1. PATS Entry Actual hours of participation for each week in the report month must be entered on the Units of Service (UOS) screen in PATS.
Actual verified hours for employment and OJT must be entered monthly for up to 6 months. Hours must be re-verified at the end of six months.
NOTE: Changes in hours will be recalculated based on TANF budget policy. When attendance in secondary education for teen parent/adults, coded TASS/GEDP and TASS/HISC is verified, enter 20 hours per week or actual if greater than 20 hours.
2. Calculating Weekly UOS If a client participates in different components during the same week, total the daily hours for each component separately then enter weekly hours for each component on PATS.
3. Time Frames Each activity will have a specific time frame. The CM and participant shall discuss the time frame. If the participant's time frame for completion needs to be extended, the Employment Plan will be updated and signed.