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TANF POLICY MANUAL

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involved in the case, a representative should be invited to participate in the staffing. The CM must meet with the recipient(s) following the staffing to discuss recommendations for the family and to complete or update the Family Plan as needed. B. CWS Case Staffing For families receiving DSS Child Welfare Services (CWS) a coordinated staffing will be held to include appropriate staff from each county. C. Communication Process with CWS In order to assist in the staffing process each county should develop a communication procedure to ensure participants for each program are identified. DSS Form 1600, Human Services, TANF and SNAP Communication Form, may be used. D. Joint TANF/CWS Staffings To ensure effective communication and planning takes place with clients who are served by both TANF and Child Welfare Services (CWS), joint staffings will be held when the following situations occur: (See 13.1) 1. An HS treatment plan is being established. 2. A family court action is being planned or has been initiated due to an emergency. 3. A child is removed from the home, placed with relatives or returned to the home. 4. The need of a referral for a drug and alcohol assessment has been identified. 5. A Family Plan is being developed.

6. A conciliation is scheduled prior to a full family sanction. 7. The TANF 22-month staffing is scheduled.

16.4 Monitoring Requirements The CM is responsible for verifying and recording client participation in components, activities, and their progress on an ongoing basis, while providing encouragement to those demonstrating good progress and counseling to those showing deficiencies. The CM should monitor the participant’s activities on a weekly basis.

1. Failing to Comply Participants failing to meet participation and/or satisfactory progress requirements are subject to good cause, conciliation and sanction procedures.

2. Progress Reports An individual progress report is needed for each participant. Progress report must be given monthly by providers for each activity. The report should be reviewed by the CM to determine if satisfactory progress is being made and then filed in the case record.

3. Good Cause/ Conciliation If it is determined that satisfactory progress is not being made, the CM will determine good cause. A good cause determination may result in the referral to a more appropriate component if, for