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Duplicate Client Report – A report worked daily to ensure clients are not entered into the Child Care Scholarship Program system under two different numbers. Example: One file under the original social security number and one under a pseudo social security number for the same family or to catch any mistyped social security numbers that create duplicate files. This report is worked daily to reduce the amount of errors in payments to child care providers.

9.8 INTERNAL AUDITS AND CLIENT CALLS Internal audits conduct a series of audits per year in order to review child care provider documentation to ensure compliance with CCDF federal requirements as administered by the Child Care Scholarship Program. Additionally, internal audit staff will visit any child care provider identified by the Director of Early Care and Education or the Program Manger for the Child Care Scholarship Program when requested.

To further facilitate program integrity, internal audit staff will begin calling a random sample of clients that are currently receiving child care at an enrolled ABC Quality provider to verify that the child is actually attending the child care facility where payments are being made. A report of all active clients with active connections has been created by the Information Technology team and will be used by internal audits to make these calls. Any findings by internal audits from these calls that need action will be forward to the Child Care Scholarship Program designated staff for necessary adjustments.

9.9 ATTENDANCE AUDIT In order to support program integrity, the Child Care Scholarship Program will begin performing an attendance audit of child care provider payment records to confirm that the children being paid for by the Child Care Scholarship Program were indeed enrolled and attending a program for a specified time frame.

A randomizer will be created of active providers with active connections to exclude family, friend and neighbor providers, grant only providers and out of state providers. Twenty five percent (25%) of all providers with active connections at the time the attendance is requested will be reviewed. Each provider will be pulled no more than once every 12 months. Attendance pulls will be notated in the Child Care Scholarship Program database when requested so the same child care provider is not selected more than once