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6.14 SYSTEM GENERATED LETTERS The Child Care Scholarship Program generates letters to inform applicants of action taken regarding their Child Care Scholarship Program child care services; they are the official documentation for clients and providers. These letters include: ELIGIBILITY LETTER – This letter is produced when an applicant’s child care application has been entered into the Child Care Scholarship Program database. The letter informs the applicant that the application has been approved, and the child for whom child care services has been requested has been approved. AUTHORIZATION/CONNECTION LETTER – This letter is generated after the Control Center has connected a client’s child to a specific provider. The letter includes: • Name of provider to whom the child has been connected. • Start and stop dates of the connection to that provider. • Copay amount to be paid for each child connected. • Rate to be paid the provider for each child. • Total number of weeks each child is connected.

SERVICES END LETTER – This letter is produced 60 days before the end of a child’s last connection, or the end of the child’s eligibility period, whichever comes last. The letter informs the client and the provider of record that the child’s services are scheduled to end on the date listed, and that the Child Care Scholarship Program is not responsible for any payments for the child after the date indicated.