Page 146

146

5.13.1 ATTENDANCE

Daily attendance records must be maintained for each child served through the Child Care Scholarship Program.

Attendance may be documented in several different ways, which include the following: o Recording days and actual hours of attendance or absences in a roll book or log sheet, to include the USDA Log Sheet o Computer attendance logs will be acceptable. o Using sign-in/sign-out sheets OR o Using computer logs, etc. IMPORTANT NOTE: If the provider uses sign-in/sign-out sheets, and the parent fails to sign-in and also sign-out, the SCDSS Auditors may recoup funds. The child’s name on the attendance must match the name on the SVL. The child’s given name, not a nickname, should be recorded.

NOTE: A provider who does not maintain daily attendance or accurate records

may be required to repay funds if the provider cannot provide documentation that the child was enrolled in the program.

Daily attendance records may be requested to resolve a discrepancy between two different providers when a child’s date of attendance is in question.

5.13.2 SERVICE VOUCHER LOG (SVL) A provider must maintain copies of the submitted SVL on-site for a period of five years plus current year. Records may be required to be maintained longer if the provider is under a current audit. NOTE: Providers who participate in the On-line SVL system must keep a paper copy of the submitted SVL. The provider should review the SVL against the Provider’s Remittance Advice and payment validation.