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676 Chapter 3:Processes and procedures • Section 3: Issuance of benefits (07/2026) 2. The Branch; (a) Remove the authorized rep; (b) Deactivate any returned EBT cards received from a facility and follows the destruction of Oregon Trail Card process detailed here. (c) Verify the facility has not accessed any benefits after the date the household exited the facility. (d) Take no additional action on the case during the certification period unless verified information is received or action is required based on the SNAP reporting system requirements. Facility acting as an authorized representative reporting requirements and responsibilities • The facility is responsible for reporting required changes. • The facility is liable for any SNAP overpayments incurred while acting as authorized representative for a resident. If there is reason to believe that a facility is misusing SNAP benefits and/or EBT cards in its procession contact SNAP Policy with facility and case information. Take no action against the facility, organization or institution before or after submitting report to SNAP policy. Residents of ineligible facilities: Residents of an ineligible facility may be eligible for SNAP if meals are separately and they have space to store their food. If the resident does not purchase and prepare separately from other residents; • Take action to close the case. Allow for timely closure of the case (10-day notice) unless a Voluntary Agreement to Take Action on Case (MSC 457D) form is submitted. When an MSC 457D is completed the closure can happen without 10-day notice. • Cancel the EBT card immediately. Direct deposit Direct deposit, also called electronic fund transfer (EFT), is an issuance method for cash benefits, including SNAP cash-out and Medical Related Payments (MRP). Direct deposit is not affected by EBT. Individuals with a bank checking or savings account may prefer to use direct deposit instead of EBT. There is a fee to withdraw EBT benefits from an ATM, but there is no fee to withdraw money from a personal bank account. Additionally, benefits issued by direct deposit are not subject to the aging process, such as those issued to EBT accounts. Individuals whose cash benefits are directly deposited into a bank account will remain in direct deposit unless changed by ODHS|OHA. Companion SNAP benefits will be issued by EBT, except for SNAP cash-out. Benefits direct deposited into bank accounts will not be displayed on EBT screens. Using direct deposit, individuals can have their benefits deposited directly into their checking or savings account. Note: Health Insurance Premium Payments (HIPP) are not eligible for direct deposit. Benefits are replaced only if some problem with coding the case prevents direct deposit. Once ODHS|OHA transmits the electronic transfer to the individual’s bank, credit union or savings and loan account, the benefits are considered the same as a check the individual has cashed.