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675 Chapter 3:Processes and procedures • Section 3: Issuance of benefits (07/2026) • Each resident is in a separate filing group and there is no need to determine how meals are purchased and prepared;
Only the resident and any child/ren under 22 years old also residing in the facility should be on the SNAP case.
Spouses and children may reside in the same facility or treatment center. In this circumstance, children under the age of 22 will need to be included in only one parents filing group. The authorized representative will need to discuss and determine with the residents which filing group the children should be included in. • The AFS 222A (AFS 222A) is required to be updated and submitted monthly reporting the current residents in the facility receiving SNAP. If form is greater than 30 days old a new AFS 222A is required.
The DHS 222A (DHS 222A) must be on file at the local branch dated within 30 days. • In ONE, select the facility name on the Living Arrangement screen. On occasion the available facilities require an update or a new facility is manually added to the system on the Manage Organization Details screen by leadership in the local office. • Request a new EBT card.
The card should be issued to the facility as soon as the application/interview is completed. » For instructions on how to designate the card for SNAP/Cash only please contact the SNAP policy unit to get the card updated
Do not require the authorized rep to give you an SSN to be added as the alternate payee.
The facility is allowed to take 50 percent of the EBT benefits on the first half of the month, and the remaining benefits on the 16th or after. The facility may not access or remove benefits from the resident’s EBT card after they leave the facility. Exit procedures: The household is allowed sole access of any benefits remaining on the card at the time they left the facility. If the resident leaves before the 16th day of the month the facility must ensure that half of the household’s monthly allotment is available to the individual. If the household leaves the facility on or after the 16th day of the month there is no requirement that the facility return any benefits already used. The following are responsibilities when a resident exits the facilities: 1. The facility: (a) If possible, provide a change report form (DHS 853) when the resident exits the facility and advise them to return the report form within 10 days to report new mailing address or any required changes. (b) No longer act as an authorized representative for certification or for obtaining or using SNAP benefits. (c) Notify the branch of the household’s departure from the facility and provide a new address if available. (d) When possible, provide the household with the EBT card. i. Any EBT cards not returned to the resident must be returned to ODHS|OHA by the end of the month. (e) When a card is received by the branch from a facility follow destruction of Oregon Trail Card process detailed here.