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1118 Chapter 7:Worker guides • Section 4: Child Care worker guides (07/2026) The special needs rate (SNR) is for children who require a higher level of care than usually required for their age due to physical, behavioral or intellectual or mental health disability. Criteria must be verified; the Special Need Child Care Rate Request (7486) form can be given as a tool that lists the verification needed, however the form is not required. If SNR does not adequately cover the cost of care due to children with very high needs, refer the caretaker to Inclusive Partners (IP) for an assessment for the high need rate (HNR) using the SDS 0676. Computer screens to check • ONE and DPCS - Does the caretaker have an unpaid copay? • DPPM-Is provider currently listed? • Is ERDC EDG correct? (# should include all filing group members) • Are child care hours coded? (Including self-employment working hours, student hours and study time.) • Is all income coded? • If Special Needs Rate verification met - is child coded with SNR ? • If care for older child (age 13-17) authorized - is child coded with SNA or SNR? • If companion SNAP case exists, is the child care deduction correct? See SNAP policy for information on deductions. Child care hours • Code child care hours (include work time, self-employment and student hours). Computer calculates extra percentage for travel and meal breaks and will automatically add study time; • Use highest verified hours. Do not average. When calculating authorized child care hours ALWAYS round up; • See special rules on calculating hours for two-parent families (work/school hours must overlap), study time does not require overlap and is based on the parent with the highest number of eligible class hours; • See special rules on authorizing extra hours; • See special rules on authorizing student hours; • See special rules on calculating hours when income is less than minimum wage. Authorizing extra hours For full-time child care, a maximum of 40 x 4.3 or 172 child care hours. The system adds 25% for 215 hours. If the caretaker’s actual hours are more than 215, check to see if the situation meets criteria for authorizing extra hours. Extra child care work hours have a maximum of 323 hours. Changes parents or caretakers are required to report • No longer working or attending school due to termination, job loss or medical leave; • Increase in income at or above the ongoing income limit; • Someone moves in or out, including a child, spouse or parent of an unborn; • Changes in address; • Changes in providers • New or returning to employment or school when on Authorized Work Search(AWS), Authorized Medical