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_____________________________________________________________________________ 642 DIVISION OF WELFARE AND SUPPORTIVE SERVICES Child Care Policy Manual Note: If the provider transports the child to/from school this time is included when determining the child’s attendance time. If care is provided for a time period which extends between two days (9pm to 9am), reimbursement will be paid at a full-time rate for one day of service. Attendance of 14 minutes or less will not be eligible for reimbursement. In addition, 24-hour care is not eligible for reimbursement. Anyone in care more than 14 hours in a 24-hour day may be referred to CPS using the CPS & Child Care Licensing Report form. Child Care Attendance and Provider Reimbursement Timesheet All providers are required to submit a Child Care Attendance and Provider Reimbursement Timesheet (Timesheet) for payment and must keep a copy for each child receiving child care subsidy benefits. Timesheets must include the provider’s signature and date the Timesheet is validated by the provider. The signature date cannot be prior to the date of last attendance in the reimbursement month. Reimbursements will be processed based upon the signed and dated Timesheet from the child care provider which must include, at a minimum: • The name of the provider; • The provider ID; • The enrollment/attendance period (Month and Year); • The child’s first and last name; • The child’s identifying information such as UPI, date of birth, etc.; • The customer’s name, UPI, and phone number; • In and out times for each day the child attended the facility; Note: For before and after school programs, providers are required to include an in and out time for both morning attendance and afternoon attendance. Billing for a full-time day when only a part-time day is warranted based on school attendance will be considered a provider violation, and an overpayment will be established against the provider for the incorrectly billed days. • Child’s anticipated schedule for the month (this must be completed not later than the first day of attendance in the service month); • School Bell schedule (if applicable); • Authorized absence from care codes for all days the child was scheduled to attend but did not. Authorized absence reason codes are as follows: o S = Sick o V = Vacation o T = Track Break o D = Discretionary Day (parent/ guardian must initial each child’s attendance sheet for these days) o U = Unenrolled o C = Closed (facility closed or provider not available on that day); and • The signature of the individual who dropped off/picked up the child certifying the information listed is truthful and accurate to the best of their knowledge. If a computer-generated attendance log is used to verify attendance, a signed Timesheet must still be provided to show the anticipated schedule. Note: See MS 800 for additional information and requirements for Delegate Agencies 600-Provider Information [16] MTL 01/24 July 1, 2024