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Verifying and processing billing records to ensure timely payments to providers

Describe: Providers are set up to use an online billing portal that creates records to show when payments have been issued. Those who do not use online billing use paper billing and these can be tracked to see when payments have been processed via the Nebraska Eligibility System.

Fiscal oversight of grants and contracts Describe: Subawards and contracts are reviewed at the time of startup or renewal by the CCDF Lead Agency Grant Manager and CCDF Administrator, Legal Services, Support Services and Financial Services. Ongoing monitoring is with the CCDF Grant Manager and CCDF Program Manager. Monthly CCDF Grant meetings are held with CCDF staff, Administration, and Finance staff. The Internal Audit Unit also conducts internal audits on a selection of the Subrecipients.

Tracking systems to ensure reasonable and allowable costs Describe: All subawards and contracts are approved with language stating the Department agrees to pay the Subrecipient for actual, allowable, and reasonable costs of the activities described in the agreed upon budget. Reimbursements (payment) requests from the Subrecipient are reviewed and tracked on an Excel spread sheet. The CCDF Grant Manger also works closely with the Lead Agency's finance and grant departments when reviewing and making payments.

Other Describe:

8.1.3 Check and describe the processes that the Lead Agency will use to identify risk in their CCDF program. Check all that apply: Effective Date: 10/01/2018

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