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FOOD AND NUTRITION SERVICES MANUAL

GENERAL PROCEDURES & REQUIREMENTS FNS 160 AUTOMATED INQUIRY AND MATCH PROCEDURES

9 Section 160 Change 03-2021 June 1, 2021 information that is in the case file. There is no need to reverify this information. • The case file indicates that this resource or income was originally obtained from the FRR or BEER, document on the FRR that the information matched the information in the case file. There is no need to reverify this information. • Document the case file that the verification is filed with the FRR or BEER dated MM/DD/CCYY. NOTE: If the case file indicates the information was originally obtained from the FRR or BEER, the source of this information never changes. All subsequent verifications of this information must be filed with the FRR or BEER. B. The caseworker may disclose the information printed on the FRR and may disclose that the information was obtained from the IRS to the individual who has resources reported on the FRR or the individual’s authorized representative. C. If the FNS unit is ineligible based on verification obtained as a result of information on the FRR or BEER Report, terminate the case. Refer to Manual Sections FNS 450 Simplified Reporting Changes during the Certification Period and FNS 550, Transitional Food and Nutrition Services Benefits to determine appropriate reporting requirements prior to determining if it is necessary to react to a change in income. D. Other Disclosure Rules 1. If the case is prosecuted for fraud, verification received from the FRR or BEER Reports may be used; however, it may not be stated that this information was obtained from the IRS to the individuals (other than the client) involved in the case. The caseworker may only state the information was verified through the source (the financial institution). 2. If there is a hearing or appeal, the information obtained from the FRR may be presented as evidence, if necessary. E. Retention of the FRR and BEER Reports The FRR and BEER must be maintained in the county for three years, unless there is a current fraud case. The FRR and BEER related to that case should be flagged for retention. 160.09 DESTRUCTION A. The FRR, BEER, and information obtained from these reports may be destroyed after three years by one of the following methods. 1. Incineration Ensure that all pages are consumed.