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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

13 For example, if an application is emailed on Saturday, October 21, 2023, the date received by an agency is Monday, October 23, 2023. If an application is left in an agency’s drop box on July 4, 2024, the date received will be the next business day an agency is open, July 5, 2024.

See examples in the chart below.

Application Submission Method Actual Date Received in Agency Next Business Day used as Application Date Email Friday 11/17/2023 @ 9:58pm Monday 11/20/2023 Fax Saturday 11/18/2023 Monday 11/20/2023 Mail Tuesday 12/26/2023 *Agency is closed for Christmas Holiday 12/25/23- 12/27/23 Thursday 12/28/2023

If the DSS/LPA operates on the weekend and applications are submitted during an agency's weekend operating hours, the date used as the application date will be the same date the application is received by an agency. For Example:

Application Submission Method Actual Date Received in Agency Application Date Email, Fax, or Mail Saturday 11/21/2023 @ 9:58 am Saturday 11/21/2023

B. Application Processing Timeline

The DSS/LPA has 30 calendar days from the date the signed application is received by an agency to determine eligibility. If eligibility is not determined within 30 calendar days, the application is denied. Failure by the applicant/recipient to provide the required information to determine eligibility within 30 calendar days is an allowable reason for the application to be denied.