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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

14 However, a signed application must not be denied for failure to provide verification prior to the 30 calendar days. If the 30th calendar day falls on a weekend day, holiday, or agency closure, the worker must process the signed application on the last business day prior to the 30th calendar day.

If a client submits a signed application but does not have a need for care but states they will have a need for care and verification within the 30 calendar days, the child care worker must wait for the 30 calendar days from the date received before denying the application.

NOTE: All signed applications must be disposed of within 30 days of the date the application was received in the agency.

C. Notifying the Applicant at Initial Application

The applicant/recipient must be notified of any eligibility decision within 30 calendar days after the date of application. A copy of the child care application or intake application serves as notice.

Be sure to document the case narrative thoroughly. The worker may also refer the applicant to the Work First Program if the applicant is seeking a job.

XII. APPLICATION PROCESS

For a child to receive Subsidized Child Care Assistance, an application must be completed with the local DSS/LPA. The application is necessary to gather accurate and complete information used in deeming an applicant/recipient eligible for services. There must be a determination that the income unit is correct, there is an established need for care, the countable income is verified and computed correctly, and that the parental fee is correct.

Refer to Chapter 7 Family Definition and Determining Eligibility for additional information regarding the Income Unit and Countable Income.

Types of SCCA applications include: