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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

12 The written protocol and NC FAST documentation must always remain current. County DSS agencies must report a change in county NVRA point of contact to the NC DSS Civil Rights/NVRA Coordinator.

NVRA CONTACTS FOR ASSISTANCE State Board of Elections (SBE) – nvra@ncsbe.gov DHHS NVRA Coordinator – NVRA@dhhs.nc.gov

The child care worker must ensure that NVRA requirements were documented by the SCCA worker in the narrative as required and DCDEE staff must see that the most recent date NVRA evidence was updated at a later date than that of the documentation date. The consultant can view the history to see if there was an update at the time of the SCCA worker’s narrative.

Refer to section XIV. Narratives and Documentation and DCDEE-0473 SCCA Sample Narrative and Documentation Form for additional information regarding documentation.

XI. ESTABLISHING THE INITIAL ELIGIBILITY PERIOD

A. Standard Eligibility Period

Once deemed eligible, the applicant/recipient must receive a continuous 12-month eligibility period. The 12-month eligibility period will start on the date the application is approved, and applicant/recipient is determined eligible for the SCCA Program. This will ensure that every recipient receives a full 12 months of eligibility. The application must be date stamped as verification of the date received. The certification period will end on the last day of the last month of the eligibility period regardless of weekends and holidays.

When an application is received by an agency on a weekend day, holiday, or after established business hours in which an agency is closed for business, the child care worker will enter the next business day as the date an agency received the application.