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Volume III | Chapter 1

MISSISSIPPI

[GENERAL: VOTER REGISTRATION REQUIREMENTS] Revised 03-01-11 Site Coordinator to take immediate action and submit a report on such follow-up measures within a month of being notified by the Agency Coordinator. The Agency Coordinator shall forward copies of all such communications to the Secretary of State’s office. If the Agency does not take appropriate remedial measures, the Secretary of State shall perform an audit of the office’s voter registration practices. NVRA performance should be included in all employees’ evaluations. NVRA Reporting County offices will be responsible for submitting all voter registration applications to the county circuit clerk’s office within five (5) business days of completion of the application. This includes any applications completed to update an existing registration. Attachment C, NVRA Transmittal Form, should be used to submit the applications to the circuit clerk. The timely delivery of voter registration applications is extremely important to ensure that all individuals are properly registered to vote. When submitting voter registration applications to the county circuit clerk’s office, please use the following procedure: • All fields on the NVRA Agency Voter Registration Application Transmittal Form should be completed, with a copy of the form retained in an office administrative file. • The transmittal, along with all voter registration applications, should be placed in a secure and sealed envelope. Date of birth, social security numbers, telephone numbers and the agency of registration are confidential and should be kept from public view. • For every Mississippi election, the voter registration deadline falls 30 days prior to the election. County office staff should be aware of these deadlines and transmit applications as soon as possible when a registration deadline is near. In order to meet NVRA reporting requirements, special coding must be entered on the Marital Status (MAST) screen in MAVERICS to capture voter registration activity. Coding entered on MAST will indicate the date of voter registration for the household member being interviewed, when the registration took place (either at application, reevaluation, or when the household reports an address change), and whether or not the client checked “yes” or “no” on the declination form (or left the form blank). Using this MAST coding of voter registration activity, Management Information Systems (MIS) will produce the “NVRA Data Report” to be submitted by State Operations via email to the Mississippi Secretary of State’s office. This monthly report will indicate the date of actual voter registration, not the MAVERICS system month, in which the registration occurred.