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Volume III | Chapter 1 MISSISSIPPI

[GENERAL: VOTER REGISTRATION REQUIREMENTS] Revised 03-01-11 Example: At recertification interview on March 5th for the new certification period beginning in April 2011, the 35-year-old PI wishes to register to vote. The PI checks “yes” on the declination form and fills out and signs the voter registration form on the date of interview. On the MAST screen, the worker enters the NVRA date of 03/05/2011, along with the NVRA “type” code of “R” to indicate registration occurred at recertification/reevaluation and the NVRA code of “Y” that the client indicated on the declination form that he/she wished to register to vote. Even though the system month at the time of voter registration is April 2011, the application is considered to have occurred in March 2011 and the form will be included in the applications submitted to the circuit clerk’s office during the month of March. The NVRA Data Report will reflect that voter registration associated with this case occurred in March. EXAMPLE: The PI reports in person on April 27 that the household has moved. Based on this reported change, the PI is offered the chance to update voter information and fills out the voter registration form including the section used to update the household’s address. The county worker will access the MAST screen in the current system month of June and enter the NVRA date 04/27/2011, the NVRA “type” code of “C” to indicate an address change and the NVRA code “Y” to indicate the client’s desire to be registered at the new address. Though the change of address is documented in the system month of June, the change is considered to have occurred in April and the form will be included in the applications submitted to the circuit clerk’s office during the month of April. The NVRA Data Report will reflect that the address change occurred in April. Upon request, voter registration forms may be provided for other household members who may wish to register. If additional voter materials are provided, the case should be documented and the household member or representative informed that completed forms may either be returned to the county office or submitted to the county circuit clerk’s office. When voter registration forms are returned to the county office, the worker must enter the appropriate information on the MAST screen and document IIDO. See Volume X, Chapter 3, for instructions on MAST coding of voter registration activity. Training All county offices must train new or reassigned employees on voter registration duties immediately upon hiring or reassignment. All staff must be trained regarding NVRA procedures on a semi- annual basis. For training assistance, county offices should contact State Operations who will coordinate training through the Secretary of State’s Office. Training material will include NVRA policy found in Chapter 1 of Volume III and Chapter 1 of Volume V, along with the NVRA Training Manual located in the “Training Resources” folder in Interwoven/Worksite.