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pg. 103 REPORTS Introduction

LIHEAP EA reports are generated for review and emailed to agencies that have contracted with FSD LIHEAP. LIHEAP staff has access to all reports. Reports generate daily, weekly, monthly, annually, and on-request. Each report is assigned a Report ID. The Report ID starts with FEA to indicate this is an EA Report, has a two-letter code on each report which identifies how often a report generates and ends with a number that is unique to the particular report. The two- letter code which indicates the report frequency is:  DD: Daily  BB: Weekly  MM: Monthly  AA: Annually  RR: On Request Agencies are encouraged to use these reports in different ways than the minimum required. FEABB320-01 LIHEAP Date of Death Report This report is a listing of LIHEAP members that are deceased, by agency. A daily tape match is run against the SSA death inquiry database. The report displays the agency-county, member SSN, member name, member DOB, member DOD and applicant SSN. Upon receipt of this report, LIHEAP agencies will change the member’s status to deceased. LIHEAP staff as well as agency staff use this report to determine if the member was deceased during the time of application. If the deceased member’s DOD was prior to the LIHEAP eligibility determination date, a fraud determination should be made. Member’s whose date of death is after the LIHEAP eligibility determination date will be considered a part of the household. The household may receive the LIHEAP benefit amount so long as another household member age eighteen (18) or over continues to reside in the household. FEABB430-01 - Processed Application Status This report displays the number of applications processed by program type, county, and month. This report indicates case status by displaying the number of cases that were eligible, ineligible, direct pay, supplier approved, supplier denials, reapplication and total. Agency totals are recorded at the end of the report. Numbers will change from week to week as cases are processed.