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Child Care Assistance Program Policy Manual Issued 03/2020 Short-term alternative locations 11.6.3 How should care be authorized and billed for short-term alternative locations? Alternative location is used for 21 consecutive calendar days or less If the conditions above are met, care can continue to be authorized under the original provider. Certified license exempt centers may bill care provided at a short-term alternative location under the child’s typical authorization. If any of the above conditions are not met or the provider chooses not to bill care under the child’s typical authorization, the alternative location must be added as a child’s secondary provider (see chapter 9.1.9 (Authorizing Care – Multiple Providers)) or a provider switch must be completed (see chapter 9.1.10 (Authorizing Care – Switching providers)). Example Washington Elementary Kids submitted the Certified license exempt center short-term alternative locations (DHS-5191A) form identifying that Lincoln Elementary Kids is a short-term alternative location to Washington Elementary Kids. Lincoln Elementary Kids is actively registered with CCAP and has the same tax ID as Washington Elementary Kids. A child is authorized for care at Washington Elementary Kids. During winter break, care is not available at Washington Elementary Kids, but families are given the option for children to attend Lincoln Elementary Kids December 23rd to January 3rd. This child will attend Lincoln Elementary Kids during winter break. Care continues to be authorized under Washington Elementary Kids. The provider can bill for care provided at Lincoln Elementary Kids under the child’s Washington Elementary Kids Service Authorization. Alternative location is used for more than 21 consecutive calendar days If an alternative location is used for more than 21 consecutive calendar days, the alternative location is not considered short-term. The alternative location must be added as a child’s secondary provider (see chapter 9.1.9 (Authorizing Care – Multiple Providers)) or a provider switch must be completed (see chapter 9.1.10 (Authorizing Care – Switching providers and back-up providers)). Care must be authorized, billed and paid under the provider registration associated with the alternative location. Payment for more than 21 consecutive calendar days of care provided at an alternative location under the child’s typical authorization could result in an overpayment. Example A child is authorized for care at Washington Elementary Kids. During the three month summer break, care is not available at Washington Elementary Kids, but families are given the option for children to attend Lincoln Elementary Kids. This child will attend Lincoln Elementary Kids during summer break. Because care will be provided at Lincoln Elementary Kids for more than 21 consecutive calendar days, the program cannot bill for care under the child’s Washington Elementary Kids’ Service Authorization. A provider switch must be completed to make Lincoln Elementary Kids the child’s primary provider.