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Child Care Assistance Program Policy Manual Issued 08/2022 Authorization changes during the 12-month eligibility period 9.12 Whether a change in activity will impact a family’s case depends on their reporting type. See Chapter 8.3.6 (Reporting types) for information on how to determine a family’s reporting type. 12-Month Reporters For 12-Month Reporters, authorization must continue at the same number of hours or more hours until redetermination. Overpayments are not assessed if the parent chose to use their hours during times when they were not scheduled to be in their authorized activity. Maintain steady authorizations for 12-Month Reporters Authorization continues at the same number of hours or more hours, including when: • The other parent moves in and is working, in school or has an approved Employment Plan. • The other parent moves in and is not in an activity. See Chapter 9.15.6 (Extended Eligibility). • A parent no longer meets minimum activity requirements but is still working. • Employment Plan activity hours decrease. • The three month period ends for a family experiencing homelessness. • A parent temporarily stops working or attending an approved education program. Temporary changes include circumstances such as medical leave, inpatient or outpatient treatment, maternity or paternity leave, seasonal employment fluctuations, or a school break between semesters. See Chapter 9.15.3 (Care during temporary leaves of absence). Increasing authorized hours for 12-Month Reporters Increase the amount of child care authorized at any time if the participant verifies the need for increased hours. If Employment Plan activity hours increase, increase authorized hours when: • The job counselor informs the CCAP worker that additional days and times of child care are needed; OR • The family submits verification of their activity schedule showing a need for more hours than currently authorized. Reducing authorized hours for 12-Month Reporters The CCAP agency may reduce the amount of child care authorized only when: • A parent requests a reduction • The child’s school schedule changes, including when a child starts school • The provider cannot provide the amount of care authorized • The custody schedule changes • The child’s secondary provider is authorized for more than 20 hours per biweekly period • The incorrect number of hours were authorized at application or redetermination in error • The child is temporary absent.