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Child Care Assistance Program Policy Manual Issued 08/2022 Authorization changes during the 12 month eligibility period 9.12 Note: If a 12-Month Reporter requests a reduction in authorized hours and then at a future date during the same 12-month eligibility period requests hours to increase, authorize up to the amount the family qualified for at application, redetermination, or last verified activity schedule, whichever is later. During the 12-month eligibility period re-verifying, the activity schedule is not required to increase authorized hours back up to the amount the family previously qualified for. See Chapter 7.4 (Verification - 12-Month Eligibility Period). Authorizing care for new children of 12-Month Reporters If new children join the CCAP household during the 12-month eligibility period and the family provides verification of the child’s identity, birthdate, relationship, and citizenship or immigration status, care should be authorized at the same level as other children in the household even if changes have occurred since the family’s initial authorization. The family’s work schedule does not need to be re-verified to authorize care for additional children during the 12-month eligibility period. Child of a 12-Month Reporter turns 13 or a child with a documented disability turns 15 When a child currently authorized for CCAP turns age 13 or when a child currently authorized for CCAP with a documented disability turns age 15, end the child’s Service Authorization on the child’s birthdate. The child remains eligible for CCAP until the family’s next redetermination. Because of how age is calculated in MEC2, the system may not recognize that a child has turned age 13 or 15 until the next biweekly period. If care is still needed after the child turns age 13 or 15, see Chapter 8.1.21 (Other changes). Eligibility and verification impacts See Chapter 7.4 (Verification – 12-month eligibility period) for verification requirements and Chapter 8.1.9 (Changes in activity) for eligibility impacts. Schedule Reporters Authorization changes for Schedule Reporters The amount of child care authorized must change when a parent’s activity schedule changes if the family is a Schedule Reporter. Care must be authorized and paid based on their verified activity schedule. Follow instructions in Chapter 9.1 (Authorizing child care) and sub-chapters to adjust the authorized hours based on verified activity schedules. Increasing authorized hours for Schedule Reporters The CCAP agency may increase the amount of child care authorized at any time if the participant verifies the need for increased hours. If Employment Plan activity hours increase, increase authorized hours when: • The job counselor informs the CCAP worker that additional days and times of child care are needed; OR • The family submits verification of their activity schedule showing a need for more hours than currently authorized.