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EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 8 • Be broken out by fund category (e.g., EAP Admin, Proactive ESS, Responsive ESS and Outreach). • Reflect expenses paid during the time period entered on the cash request; an advance for costs you expect to pay within three days of the date the cash request is submitted; or a combination. • Be for expenses paid within the date range specified in the cash request. Final cash requests must end on September 30. June cash requests must end on June 30. eHEAT cash requests that include any date in the month of June cannot include any day later than June 30. In other words, the To Date must be no later than June 30 to be consistent with the state fiscal year, which ends June 30. If you are asking for an advance, specify the advance amount in the Service Provider Notes field. For closeout, there are special instructions for Service Provider Notes field, as noted in Ch. 12. Commerce reserves the right to offset overpayments and disallowances by reducing cash payments on any grant with the Service Provider. Service Providers may direct cash requests questions to Donna Leonard at 651-539-1521 or donna.leonard@state.mn.us or Jessica Perron at 651-539-1524 or jessica.perron@state.mn.us Electronic Funds Transfer (EFT) The State of Minnesota Management & Budget makes payments for EAP. Payments are made either through Electronic Funds Transfer (EFT) or warrants (checks). Commerce encourages Service Providers, mechanical contractors, and energy vendors to sign up for EFT by completing a Direct Deposit Authorization for Electronic Funds Transfer (EFT) Form. The form is found at https://mn.gov/mmb-stat/documents/swift/vendor/eft.pdf on the Minnesota Management & Budget website. To change bank account information, Service Providers, mechanical contractors, and energy and program vendors should complete a Direct Deposit Authorization for Electronic Funds Transfer Bank Change Request Form. The form is found at https://mn.gov/mmb- stat/documents/swift/vendor/bank-change.pdf on the Minnesota Management & Budget website.