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EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 7 Advance Requests Requests may be submitted in advance as long as the time elapsing between the disbursement and the actual occurrence of expenditures is as minimal as administratively feasible, and are timed to be in accordance with the actual, immediate cash needs of the Service Provider, in compliance with 2 C.F.R. pt. 200.305. The amount of money the Service Provider has on hand must not exceed the amount needed for 3 days’ business activity, which complies with Section 5 of the Cash Management Improvement Act (31 U.S.C. §6503, 31 C.F.R. pt. 205) and OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. pt. 200). Returning Funds If a Service Provider’s costs are disallowed or if funds must be returned to Commerce for any reason, contact Donna Leonard at donna.leonard@state.mn.us. Instructions for Requesting Cash Service Providers must submit Cash Requests in eHEAT. Cash Requests can be found in Grant Services. This is the eHEAT Cash Request screen:

Cash requests must: • Be from a person, whose eHEAT ID has been assigned the role of requesting cash.