Page 255

EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 9 Energy Vendor and Mechanical Contractor Payment Information To receive EAP payments energy vendors and mechanical contractors must complete and submit the following documents: • Agreement Between Energy Vendor/Mechanical Contractor and Service Provider: signed in eHEAT. • Energy Vendor Registration for EAP Payments form or Mechanical Contractor Registration for EAP Payments form: submitted to Service Provider or to eheat.doc@state.mn.us. • W-9 Request for Taxpayer Identification Number and Certification form https://www.irs.gov/pub/irs-pdf/fw9.pdf: submitted to Service Provider or to eheat.doc@state.mn.us. Following review, the Service Provider must submit the registration and W-9 to eheat.doc@state.mn.us. If the address on the submitted W-9 is a post office box number, the vendor must also supply their business location address. Vendor registrations will only be accepted when submitted via the Service Provider or if the Service Provider informs Commerce an energy vendor or mechanical contractor is submitting a registration form. Direct registration questions to eheat.doc@state.mn.us. SWIFT Payment Information Service Providers, energy vendors, and mechanical contractors may access payment information at the SWIFT Supplier Portal at https://mn.gov/mmb/accounting/swift/vendor- resources/. This site also has information on how to register and access the Supplier Portal, FAQ, and contact information. Audits Audits must be conducted or performed by the Office of the State Auditor or by independent certified public accountants. EAP staff review audit recommendations and develop corrective action plans to audit findings (see Single Audit Act Amendments of 1996 and 2 C.F.R. pt. 200). Auditors must immediately report allegations of fraud and abuse, and investigations initiated and completed by the Service Provider and its subgrantees, and send a written report to the EAP Director.