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EAP Policy Manual FFY24 Chapter 12 Communication, Information and Reports Page 2 • Report of Service Provider’s Independent Audit (see Chapter 13 - Fiscal Program Management). • Leveraging Survey (see Chapter 12 - Communication, Information and Reports). To complete these reports, Service Providers must: • Submit accurate information. • Submit reports on or before the close-of-business on the due date. • Use the state report software for reporting data and state report forms for fiscal activity (see Chapter 13 - Fiscal Program Management). Timeliness and Accuracy of Reports Providing accurate data is a mandatory function of the Service Provider and is specified in the grant agreement. Timely and accurate information improves the program’s services, decision- making and accountability and builds public confidence. Late or incorrect information is costly to program management and the households it serves. To this end, Service Providers are required to enter accurate data into eHEAT and submit complete and correct reports on time, and in the proper format. Reporting activities include, but are not limited to, entry of Crisis and ERR requests as they happen, documentation of some Assurance 16 activities as outlined in Chapter 7 – Assurance 16, the EAP Local Plan, FSR, responses to audit findings, request for corrective action, closeout package, and Service Provider audit. Excused Late Reports Late reports and essential activities are excused by exception only. To request a reporting extension, contact by the due date the following: • Commerce Fiscal and eap.mail@state.mn.us for FSRs, Closeouts and Audits. • Program Performance Auditor and eap.mail@state.mn.us for all other reports and essential activities. Financial Status Reports (FSR) Service Providers are required to submit monthly and final FSRs by scheduled due dates and matching the Service Provider’s accounting records and documents. Service Providers use the FSR forms in eHEAT. The FSR provides uniform reporting of expenditures. Commerce uses the FSR to monitor, review, and report Service Provider expenditures on an ongoing basis.