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EAP Policy Manual FFY24 Chapter 12 Communication, Information and Reports Page 3 Commerce will review cash requests to ensure total cash requested does not exceed reported expenditures plus no more than three days cash on hand. The FSR details information for one month and is month end data. FSR requirements are: • Financial information used on the FSR must be submitted using eHEAT. • FSRs must be entered and submitted in eHEAT by the 15th of each month or the first business day after if the 15th falls on a holiday or weekend. However, the September FSR is the Final FSR of the program year and must be entered and submitted in eHEAT by October 31. • An FSR is required regardless of the amount (or lack) of fiscal activity in the prior month. • Documentation of expenditures accrued for the report month submitted, upon request. • FSRs are subject to the timeliness requirements referred to earlier in this chapter. • The EAP Coordinator and EAP Fiscal Manager/staff person must review the FSR before submission. Closeout EAP Serviced Providers must close out the program and submit final documents, called the Closeout Package, to Commerce at the end of the program year. The Final Closeout Package is due on October 31 annually for the program year ending the previous September 30. The EAP Final Closeout Package for EAP must include: • A Final FSR, showing cumulative expenditures of program funds for the program year, marked Yes under Final and submitted through eHEAT. • A final cash request submitted through eHEAT. This must balance to the penny – do not round. Cash requests are not accepted after the due date. • The Final FSR’s reported expenditures, column D, Total, must report only the expenditure of Commerce funds as made available on the Service Providers last EAP NFA. The "Total" should not include the expenditure of local funds, interest received or program income. • Make checks payable to: “Minnesota Department of Commerce.” The check record must contain the Fund ID # and program name. Only send a check if your cash payments exceed your expenditures on the Final FSR. • A list of any continuing liabilities on the grant. A liability is any grant obligation outstanding at the time of the report. If there are no liabilities, type “There are no outstanding liabilities” into the ‘Service Provider Note’ box on the Final FSR. • A list of EAP-related equipment over $5,000 and sensitive equipment (as defined in Chapter 13 – Program Fiscal Management) purchased during the program year. If no