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10-148 Chapter 6 page 50

fee transactions for a minimum of three (3) years. C. Payment for Open Child Protective Cases, Child Protective Cases involving At- Risk Children, and Care and Custody Referrals 1. If the Department or Federal Tribal Caseworker requests that the Child Care Provider hold a spot for their client who has been accepted for the Child Care Affordability Program, but the Parent fails to appear on the scheduled enrollment date, the Department will pay the Child Care Provider for up to two (2) weeks of Child Care Services per the Award Letter. D. Payment Timing 1. When the Child Care Provider’s billing form is free of errors and submitted to the Department within the time frame stipulated in the Provider Agreement, the Department will pay the Child Care Provider for Children verified as enrolled within fifteen (15) calendar days of the close of the billing cycle. . 2. Payment is issued on a Department approved biweekly billing cycle for the two weeks of service following the payment date. E. Payment Discontinued 1. When the Parent’s participation in the Child Care Affordability Program is terminated, the Department will not pay the Child Care Provider beyond the termination date unless the Parent has requested an Administrative Hearing within ten (10) days of notice of termination. 2. When the Child Care Provider terminates Child Care Services to a Child, the Department will not pay the Child Care Provider for Child Care Services provided to the Child after the termination date by the Child Care Provider. 3. When the Provider Agreement between the Department and the Child Care Provider is terminated, no payment to the Child Care Provider will be made for any service provided or charge incurred after the termination date. 4. When a Licensed Child Care Provider’s license or Maine’s Quality Certificate expires, no Child Care Affordability Program payment shall be made to such Provider for Child Care Services provided to a Child after the Provider’s license expires and before the effective date of the Provider’s new or renewed license or certificate if one is obtained. SECTION 11: IMPROPER PAYMENTS A. Underpayments and Overpayments 1. An improper payment occurs when a Parent or Child Care Provider receives more or less money than they should have received from CCAP. This includes