Page 49

10-148 Chapter 6 page 49

an additional 2 weeks of full time care for school vacation weeks. a. The Department will pay Child Care Providers based on a School Aged Child’s enrollment, as determined pursuant to Section 6 of this Rule, for fourteen (14) consecutive weeks during school summer vacation (starting on the first Saturday of June and ending on the fourteenth Friday thereafter). 6. All Child Care Affordability Program Payments to Child Care Providers will be for only those Child Care Services provided between the beginning date and the ending date for Child Care Services authorized in the Award Letter; 7. If a Child Care Provider has a policy of requiring a one (1) -time deposit, meal, registration fee, or application fee, the Parent will be responsible for these fees; 8. If a Provider is offering field trips and a Parent is not able to pay the extra fee the Provider must be able to provide care for the Children; 9. Child Care Providers having attained the highest three (3) levels of QRIS may qualify for an additional monetary stipend, to be paid starting the following biweekly billing cycle, and continuing for as long as that QRIS level is maintained

10. Child Care Providers providing Child Care Services Monday through Friday between the hours of 6 p.m. and 6 a.m. and anytime during the weekends, may receive an additional monetary stipend from the Department. B. Billing Process 1. The Child Care Provider must enroll in the Department’s online billing system and utilize the Department’s online billing form. 2. As stated in the Provider Agreement, the Department will not pay a Child Care Provider who does not submit a bill within sixty (60) calendar days of the Department established submission deadline. Providers may not charge a Parent their Parent Fee if the Provider fails to bill CCAP within sixty (60) days. Providers may only make corrections to billing sixty (60) days from previous distributed bi-weekly billing cycle as established by the Department. 3. The Child Care Provider will maintain, retain, and provide to the Department upon request, daily attendance records. a. Records must be retained for a minimum of three (3) years. 4. The Child Care Provider must issue a receipt upon payment of the Parent Fee and retain copies of all receipts in agency files and keep fiscal records on all