Page 692

665

• Mail a copy of the Child Care Assistance Authorization document to the family’s child care provider; • Forward a copy of the Child Care Assistance – Notice of Change and revised Child Care Assistance Authorization document to the CCPO via the policy mailbox at: dpaccp@alaska.gov; and • Maintain a copy of all the FCU issued Child Care Assistance – Family Notice of Intentional Program Violation Penalty and Child Care Assistance – Notice of Change and revised Child Care Assistance Authorization documents in the family’s file.

c. CCPO Eligibility and Benefits Staff will: • Hand deliver a copy of the Child Care Assistance – Notice of Change and revised Child Care Assistance Authorization document to the FCU; • Save a copy of the Child Care Assistance – Notice of Change and revised Child Care Assistance Authorization document in the family’s electronic file in the CCPOshared drive; • Update the family’s information on the Fraud tracking Spreadsheet; and

4. Penalty Actions on Closed Cases a. PASS I When an IPV determination is received for a family whose PASS I case is closed, the Eligibility and Benefits Staff will: • Check the debarment box in the family’s case in ICCIS; • Enter a case note in the family’s case in ICCIS using subject heading IPV Penalty, documenting the IPV, including the number of IPV (1st...) and penalty timeframe; • Check the box to copy the case note to CMS; • Save a copy of the judgement or other determination documentation in the family’s electronic folder; • Update thefamily’s information on the tracking spreadsheet; and • Shred the manila folder after sixty (60)days.

b. PASS II and PASS III When an IPV determination is received for a family whose PASS II or PASS III case is closed, the Eligibility and Benefits Staff will: • Check the debarment box in the family’s case in ICCIS;