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2. Penalty Actions on Open PASS I Cases When an IPV determination is received for a family with an open PASS I case, the CCPO Eligibility and Benefits Staff will: a. Enter a case note in the family’s case in ICCIS using subject heading: Notice of IPV Penalty, documenting the IPV, including the number of IPV (1 st) and penaltytimeframe; b. Check the box to copy the case note to the Case Management System (CMS); c. Check the Debar box in the General screen of ICCIS if this isthe family’s third (3rd)IPV; d. Cancel any existing Child Care Assistance Authorization documents for the timeframe of the penalty; e. Reissue the Child Care Assistance Authorization document to include the benefit reduction, if not debarred; f. Email or fax the new Child Care Assistance Authorization document to the Work Services Provider (WSP) case manager as well as mail a copy to the child care provider; g. Save a copy of the judgement or other determination documentation in the family’s electronic folder;and h. Update the family’s information on the tracking spreadsheet;

3. Penalty Actions on Open PASS II and PASS III Cases When an IPV determination is received for a family whose PASS II or PASS III case is open, the CCPO Eligibility and Benefits Staff will coordinate with the Designee for actions.

a. CCPO Eligibility and Benefits Staff will: • Enter a case note in the family’s case in ICCIS using subject heading: Notice of IPV Penalty. The body of the case note includes number of the IPV (1st), the specific penalty(ies) imposed to include program termination, the amount the family must repay, if applicable, and the timeframe; • Check the Debar box in ICCIS, if this is the family’sthird (3rd) IPV; and • Email copy of the FCU issued Child Care Assistance – Family Notice of Intentional Program Violation Penalty to the Designee with technical assistance. b. The Designee will: • Adjust the family’s benefit beginning the date identified in the notice; • Issue the Child Care Assistance – Notice of Change and revised Child Care Assistance Authorization document to the family;