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The applicable fiscal year’s spreadsheet is updated with the date the underpayment is paid in full and the family’s or provider’s information is deleted from the Combined Claim Tracking spreadsheet.

2. Overpayments The CCPO Eligibility and Benefits Staff will access the family’s or provider’s electronic file in the BIRU share point site to determine if the BIRU Child Care Assistance Program Notice of Overpayment has been issued by the BIRU. A copy of this notice is saved in the electronic IP folder in the CCPO’s shared drive.

The Combined Claim Tracking Spreadsheet is updated with the date the BIRU Child Care Assistance Program Notice of Overpayment was issued. No action will be taken until the timeframe identified in the BIRU Child Care Assistance Program Notice of Overpayment notice passes. Once the timeframe has passed, the CCPO Eligibility and Benefits Staff will review the BIRU file again along with the BIRU’s spreadsheet to determine if a repayment plan has been received. When no repayment plan has been received, CCPO Eligibility and Benefits Staff will take action to debar the family or provider. See section 4410-5 Child Care Assistance Program Debarment.

When the family or provider has entered into a repayment plan with the BIRU, a copy of the written agreement, if any, is saved in the electronic IP file in the CCPO shared drive and the Combined Claim Tracking spreadsheet is updated with the repayment information.

The CCPO Eligibility and Benefits Staff will continue to monitor these monthly to ensure payments are being made as agreed. If payments are being received but not in the amount agreed upon, no action is needed. When a payment of any amount has not been received for two (2) consecutive months the CCPO Eligibility and Benefits Staff will take action to debar the family. See section 4410-5 Child Care Assistance Program Debarment.

When the overpayment has been repaid in full the BIRU issues a Paid in Full Notice. A copy of this notice is saved in the family’s or provider’s electronic IP file in the CCPO shared drive. The CCPO Eligibility and Benefits Staff will enter a case note in the family’s or provider’s case in ICCIS documenting the repayment. The applicable fiscal year’s IP spreadsheet is updated to reflect the date the overpayment was paid in full and the family’s or