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4410-3 A. RECOUPMENT OF AN OVERPAYMENT The Child Care Program Office (CCPO) Eligibility and Benefits Staff will notify the Benefit Issuance and Recovery Unit (BIRU) if a familyor provider requests a hearing regarding an overpayment determination and when the hearing decision is received.

If a final hearing decision overturns the overpayment determination, the CCPO Eligibility and Benefits Staff will forward a copy of the final hearing decision to the BIRU and request the claim against the family or provider to be voided. The BIRU will save a copy of the final hearing decisionin the family’s or provider’s file and update their tracking spreadsheet. The CCPO Eligibility and Benefits Staff will issue an Overpayment Rescinded Notice to the family or provider, update the fiscal year’s Incorrect Payment (IP) tracking spreadsheet and remove the family’s or provider’s information from the Combined Claim Tracking spreadsheet.

When a hearing is not requested, or the final hearing decision upholds the overpayment determination collection actions will continue.

1. The BIRU will: a. Negotiate with the family or provider to establish a reasonable amount of monthly payments to allow for a realistic timeframe for the sum of the overpayment to be fully repaid and document the agreement; b. Maintain a copy of all notices issued to the family orprovider in the share point site; c. Receive and process all payments received from the family or provider; d. Maintain payment tracking in the claims spreadsheet in the share point site; and e. Issue a Paid in Full Notice when the overpayment has been satisfied.

2. The CCPO Eligibility and Benefits Staff will: a. Monthly monitor the BIRU tracking spreadsheet in the share point site; b. Monthly reconcile the Combined Claim Tracking spreadsheet with the BIRU tracking spreadsheet; and c. Take action to debar the family or provider from Child Care Assistance Program (CCAP) participation if they fail to enter into a repayment plan, fail to make any payment; or stop